This Privacy Statement describes how we treat the personal data of employees, Temporary Employees, candidates, relations and visitors to the website.
Candidates and Temporary Employees
W4Y ESIRS Group processes personal data that is necessary for our business operations. As an employment agent, we connect our candidates and flex workers with our clients. In order to perform our work (properly), we need personal information.
If you register with W4Y ESIRS Group as an employee, we process the following data:
- Name and address
- Contact details
- Date of birth and age
- Curriculum vitae with training, work experience, references and passport photo (on a voluntary basis)
To promote job placement, we may share your CV details with potential clients.
When you start working at W4Y ESIRS Group, we also process the following data:
- National Insurance Number (BSN)
- Proof of ID
- Work permit
- Payroll administration details such as a bank account number
- Details on absenteeism
We need this information to check your identity and to be able to pay your salary at a later date.
Everybody gets ill from time to time. In that case, we process the following data:
- If you are staying at a different address, we will record the telephone number of the address where you are convalescing
- The expected duration of your absence
- Information about the incapacity for work if it is directly related to an industrial accident
- Details of the absence if it is caused by a traffic accident
We do not record and process the nature and cause of the absence. In addition, we do not record or process agreements with doctors or therapists in our system.
W4Y ESIRS Group processes a number of personal data of data subjects for the execution of the contract. This makes it possible to provide information about our services. For this service we process the following personal data of our relations: name and contact details.
W4Y ESIRS Group will ask for your permission by means of a so-called opt-in before your data is used by our marketing department for our mailing lists. When this option is used, we will consider your registration voluntary and correct. You can unsubscribe at any time by following the unsubscribe link in the newsletter.
Use of ‘cookies’
It is possible to switch off cookies by setting your browser preferences Turning cookies off may result in a loss of functionality when using our website.
Main Cookies used on our site
These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site.
The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.
These are Google Maps third party cookies, which are unique identifiers to allow traffic analysis to Google Maps.
You have a choice about whether or not you wish to receive information from us. If you do not want to receive direct marketing communications from us about our exciting products and services then we will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted.
You can change your marketing preferences at any time by contacting us by email: firstname.lastname@example.org
How you can access and update your information
The accuracy of your information is important to us. You have the right to request a copy of the information we hold about you so that you can ensure its accuracy. You can do this by the following methods:
Send an email to email@example.com and request the information held about you.
Right to erasure
You may request erasure via firstname.lastname@example.org all data we hold in relation to you that can be removed will be removed from our systems.
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information (such as credit or debit card details) is encrypted and protected with the following software 128 Bit encryption on SSL. When you are on a secure page, a lock icon will appear on the bottom of web browsers such as Microsoft Internet Explorer.
Non-sensitive details (your email address etc.) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.
We may analyse your personal information to create a profile of your interests and preferences so that we can contact you with information relevant to you. We may make use of additional information about you when it is available from external sources to help us do this effectively. We may also use your personal information to detect and reduce fraud and credit risk.
Links to other websites
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
16 or Under
We are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
Transferring your information outside of Europe
As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.
W4Y ESIRS Group stores personal data in accordance with the laws and regulations that apply to us. We will explain this below.
If you stop working for W4Y ESIRS Group, we will delete your personal information no later than 2 years after your last working day. This includes your contact details.
- We keep administrative documents for a maximum of 7 years. These are documents like salary administration, temporary Employment Contract and, if applicable, pension obligations. This is called the fiscal retention obligation.
- Requests for payroll tax credit, name and address details, national insurance number, date of birth and copies required to verify identity are stored for at least 5 years. This is calculated from the end of the calendar year in which the employment was terminated.
- In the case of complaints or claims, we only retain the necessary information until there is a final settlement or until the claim has expired.
Technical and Organisational Security Measures
Employees handle the information that is entrusted to us with care. They are bound by a confidentiality clause and company policy with regard to IT security. In addition, only authorised employees may view and process your data if they need that data in the performance of their duties.
W4Y ESIRS Group has taken appropriate technical and organisational measures to protect the personal data of you against loss or unlawful processing.
Alteration, inspection and deletion of personal data
After your registration, if you work for W4Y ESIRS Group or have worked for W4Y ESIRS Group, you are entitled to see which data is available.
As a data subject, you have the right to view, correct, supplement and delete your personal data, in accordance with the Personal Data Protection Act and the General Data Protection Regulation. Under the heading ‘retention periods’ you can see how long we keep certain data.
If you want to make use of these rights or if you have questions about this privacy statement, please contact us at email@example.com
Changes to the Privacy Statement
The current Privacy Statement was created on 06-04-2020.